Ms Office Tune Up

Numbered lists (choose Home, Numbering) are a great way to present a sequential series of items-steps in a procedure, rankings, Top Ten lists, and so on. When you create one numbered list, press Enter twice after the last item and then start a second numbered list, (Word starts the second list at 1). That’s usually the behavior you want, but there may be times when you have to insert text between two steps. In this case, you want to make sure that Word continues the numbering when the list continues after the inserted text.

Word gives you a couple of ways to do this, and the method you choose depends on when you want to insert the text: while you’re creating the numbered list or after you’ve finished the numbered list.

The easiest method is to insert the text after you have completed the numbered list:

1. Navigate to the end of the step before which you want to insert the non-numbered text.
2. Press Enter. Word inserts a new step.
3. Choose Home, Numbering to deactivate the Numbering button. Word converts the new step into a regular paragraph.
4. Insert your text.

To insert the text while you’re creating the numbered list, follow these steps:

1. Enter the step before which you want to insert the non-numbered text.
2. Press Enter twice. Word creates a regular paragraph.
3. Insert your text and press Enter to start a new paragraph.
4. Choose Home, Numbering. Word starts a new numbered list and displays a smart tag to the left of the first number.
5. Click the smart tag and then click Continue Numbering, as shown in Figure 1. Word resumes the numbering sequence of the previous numbered list.

Figure 1 When you resume the numbered list, click the smart tag and then click Continue Numbering.

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