Ms Office Tune Up

PowerPoint slides have a built-in hierarchical structure; the slide title is the topmost item the main bullet points are the second level items, sub-bullets are the third level items, an so on. This hierarchy is easy to see if you click the Outline tab in the PowerPoin Navigation pane. (If you don’t see the Navigation pane, choose View, Normal or click the Normal button in the status bar.) In fact, you can use the Outline tab to create a basic presentation.

1. In the Outline tab, type the slide’s title and press Enter to create the next slide. Repea this until you’ve created the slides you need

2. For the main bullet points, move the cursor to the end of the title of the slide you wan to work with, press Ctrl+Enter, and then type the bullet text. To insert another bulle on the same level, move the cursor to the end of the current bullet and press Enter Repeat until you’ve created all the main bullet points you need

3. For the sub-bullets, move the cursor to the end of the corresponding main bullet, pres Enter, press Tab, and then type the bullet text. To insert another bullet on the sam level, move the cursor to the end of the current bullet and press Enter. Repeat unti you’ve created all the sub-bullet points you need

This procedure is handy if you know the text you want to add to the presentation However, it’s also possible that the text resides in a Word document as an outline. If that’ the case, you can save yourself a lot of work by importing the Word outline directly int the presentation. PowerPoint can work with Word outlines and convert the outline style to the corresponding presentation outline levels

? Heading 1—PowerPoint converts this Word style into a slide title. That is, whe PowerPoint finds a Heading 1 style, it inserts a new slide into the presentation an adds the Heading 1 text to the title of the slide

? Heading 2—PowerPoint converts this Word style to a second-level item in the presentatio outline. This means that each paragraph of Heading 2 text becomes a mai bullet in the presentation. These bullets display in the slide most recently created fro the previous Heading 1 style

? Heading 3—PowerPoint converts this Word style to a third-level item in the presentatio outline. Each paragraph of Heading 3 text becomes a sub-bullet in the presentation These bullets display under the bullet most recently created from a Heading style

Not You might be wondering whether PowerPoint supports creating an outline from a Word documen that uses custom outline levels (see “Creating Custom Outline Levels” in Chapter 4).That would be great feature, but unfortunately it doesn’t work. PowerPoint only supports Word’s Heading style To convert a Word outline into a PowerPoint presentation, follow these steps;

1. You have two ways to get started

• Select Office, Open to display the Open dialog box and then, in the list of fil types, click All Outlines
• In the Outline tab, move the cursor to where you want the Word outline to display choose Home, click the lower half of the New Slide split button, and the click Slides from Outline

2. Select the Word file containing the outline you want to convert

Caution Before importing, you need to close the Word document containing the outline. If you don’t PowerPoint won’t be able to open the file, and the conversion fails

3. Click Open. PowerPoint converts the Word outline into a presentation

Figure 1 shows a Word outline, and Figure 2 shows the document converted into PowerPoint presentation outline

Figure 1: A Word outline ready to be converted into a PowerPoint presentation.

Figure 2: The PowerPoint presentation created by converting the Word outline shown in Figure 2

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